The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business.
Ronald G. Carter, Assistant Department Head
Melissa Kay, Business Administrator II
The Business Office is located on the first floor of the 1932 wing. We are open 8:00 AM to 5:00 PM, Monday through Friday. The office is closed for lunch from noon to 1:00 PM.
Ronald G. Carter is the Assistant Department Head for the Department of Chemistry. Contact him (845-3335) if you need assistance with Department operations.
Accounting procedures are maintained under the guidelines of the Texas A&M University System and the State of Texas Comptroller's Office in Austin. If you have any questions regarding the status of your account/contract handled through the Department Business Office Room 119, contact Melissa Kay, (845-0903).
Purchasing procedures are maintained under the guidelines of the Texas A&M University System and the State Purchasing and General Services Commission in Austin. Procuring supplies and equipment for instruction/research should be requested with the approval of an instructional/research director. Fill out a request on a departmental "Request To The Chemistry Department" form (available in the Business Office). The request should include a precise description of the desired material to assure that suitable material is procured. The order form must be approved by the instructional/research director. Completed "Request to the Chemistry Department" forms may be left at the Business Office. Each year, the University executes statewide agreements with various vendors to provide specific materials. These may be reviewed upon request. If your requirements are unique so that material from the University designated vendor is unsuitable, a sole source justification must accompany the order form, together with sources of suitable material. Purchasing procedures are time consuming--place your request as soon as possible. If you have an emergency, consult the Business Office personnel about steps you can take to expedite procedures (e.g., walking the forms through the various offices which must process them, or personally picking up materials available from local vendors, etc.).
Accounts receivable/billing is done monthly on all shops and services throughout the department. Billing is distributed to the principal investigator(s) for approval and payment. If you have any questions regarding an invoice, please contact the Business Office, Room 119.
Payroll information regarding employment may be obtained in Room 121. Teresa Wyatt will assist in the preparation of personnel documents for entering an employee into the University's payroll system. If you have any questions regarding payroll, please contact her at 845-0414.
Ronald G. Carter
Assistant Department Head
Departmental Operations Manager
Safety & Security
Business Administrator II
Department finance and accounting
Faculty start up funding
Angie T. Stickley
Business Coordinator II
Research and gift appropriations
Business Coordinator I
|Purchasing and travel|
Business Associate I
Maintenance service calls
Fixed assets inventory control
Julie A. Zercher
Business Coordinator II
|Graduate student accounting|
Teresa C. Wyatt
Payroll Services Supervisor
|Personnel and budgets|
Business Coordinator II
|Monthly and biweekly payroll|
Laboratory Stores & Procurement Officer II
Business Associate I
|Stockroom receiving and inventory|
|Laboratory and classroom support|
The following is a list of classrooms & conference rooms with seating capacities and available equipment in the Chemistry Building. Submit your reservation requests to email@example.com with the following information: room number, date(s), beginning and end times, event information. Your reservation will be reviewed and confirmed by return email. Technical/equipment requests should be directed to Tim Pehl in Chemistry 2401, (979) 845-2632.
|reserve procedures/rules||100||318||PC VGA Connector Document Camera|
|reserve procedures/rules||255||70||PC VGA Connector Document Camera iClicker|
|reserve procedures/rules||2101||24||PC VGA Connector|
|reserve procedures/rules||2102||104||PC VGA Connector Document Camera iClicker|
|reserve procedures/rules||2104||104||PC VGA Connector Document Camera iClicker|
|reserve procedures/rules||2121||36||PC VGA Connector Document Camera Smart Board|
|reserve procedures/rules||2122||36||PC VGA Connector Document Camera Smart Board|
|reserve||011||12||Blackboard VGA Connector|
|reserve||154||12||Blackboard VGA Connector Smart Board|
|reserve||214||12||Blackboard VGA Connector|
|reserve||314||12||Blackboard VGA Connector|
|reserve||1235||12||Blackboard VGA Connector Smart Board|
|reserve||1328||12||Blackboard VGA Connector Smart Board|
|reserve||109||12||Whiteboard VGA Connector|
Hallway telephones are located on most floors of the Chemistry Complex. These phones are restricted to local calls only and should be reserved for emergencies. Anyone needing to contact you should call on the phone nearest your lab. If you have a service problem, please contact the Business Office, Room 119, 845-3335 to expedite repairs.
Significant alterations to building space should first be discussed in detail with Ron Carter (845-3335) who will obtain cost estimates for the work requested. These requests will be presented to the Department Head for consideration.
Requests for addition or removal of furniture should be made to Ronald G. Carter, 845-3335.
Contact the Business Office, Room 119, 845-3335, or email firstname.lastname@example.org with a brief description of the request.
Please report any hazardous conditions to Ron Carter (845-3335)
Submit a completed the Property Transfer form to the Chemistry Department Business Office, Room 119, 845-3335. Surplus equipment is defined by the University's Property Management Office as and longer needed, not working, or cannibalized. Do not leave equipment in the hallway without contacting the Chemistry Business Office.
Yes. Submit a completed copy of the Property Transfer form to the Chemistry Department Business Office, Room 119, 845-3335 for authorization to transfer the requested equipment. Contact Melissa Kay at 845-3335.
The department's full-size pickup truck can be reserved hourly between 8:00 AM and 5:00 PM from the Business Office and is restricted for university business only. Reservations require a Department of Chemistry ID and a valid driver license.
There is a limited supply of office stationery and office supplies available in the Stockroom (Rm. 014). All other office supplies must be purchased through Buy A&M. Contact the Business Office in room 119 if you do not have Buy A&M access.
Contact Ms. Teresa Wyatt, 845-0414, for general typing requests on special jobs of short duration. If assistance is required over a prolonged period of time, a source of funds should be identified.
There are two departmental copiers, one in Chemistry 116 (Xerox 5355) and another in Heldenfels 412 (Xerox 1090), that are available for use. Request forms for work to be copied should be submitted to the receptionist in Room 119. Should the copier malfunction or you have a question as to its operating abilities, please come to Room 119.
Equipment for making transparencies for use in overhead projection is available in Room 116. Supplies for making transparencies are available in Room 014.
The Chemistry Stockroom is located in Room 014, 845-3335. For security reasons, we no longer extend sales outside the department.
Vacuum pumps to be repaired are to be taken to the Research Stockroom, Room 014 with a form indicating your name, room number, and account/contract number to charge. If possible, state the problem.
All purchases are delivered to Room 014 in order to provide inventory packing list and invoicing control. Likewise, requests to have material shipped from the Department should be delivered there.
There are federal regulations that govern the shipment of hazardous material. Please read our Shipping Instructions for more information.
The liquid nitrogen facility is located in Chemistry Room 036 and is automated for user dispensing. For access to system, contact Tim Pehl, Room 2401, 845-2632.
Contact Ronald G. Carter, Business Office, Room 119, 845-3335.